HR Advisor
Could your human resources expertise and can-do attitude help ensure the smooth running of Scotland’s 2nd largest independently family owned motor dealer?
Due to a maternity leave John Clark Motor Group has a vacancy for an experienced HR Advisor to join their busy HR team based in Dundee or Perth.
The HR Advisor plays a key role in supporting the smooth and efficient delivery of HR services across the Group. This role provides essential support in recruitment, onboarding, employee administration, and HR operations, ensuring a high-quality experience for candidates, new starters, managers, and employees. The postholder will operate in a fast-paced environment, maintaining accuracy, compliance, and confidentiality at all times.
We require a flexible individual who can manage their time efficiently whilst covering a number of key areas:
1. Recruitment Support
- Assist with the talent acquisition process, including advertising vacancies, screening CVs, and supporting managers through the recruitment workflow.
- Ensure all job adverts, job descriptions, and recruitment documentation are accurate, current, and aligned with business needs.
- Support with Overseas technician hiring.
- Maintain communication with candidates and managers to ensure a consistent and professional candidate experience.
2. Onboarding & New Starter Administration
- Manage the full onboarding lifecycle, preparing offer letters, contracts, job descriptions, and associated documents.
- Ensure all legal and compliance requirements—such as right-to-work and driving licence checks—are completed accurately and on time.
- Submit new starter information to Payroll within required deadlines.
- Conduct 2 weekly welcome/check-in calls to support early engagement and ensure a smooth transition into the business.
3. HR Administration
- Maintain accurate and confidential HR records, ensuring employee files and HR systems are always up to date.
- Process changes to terms and conditions including internal moves, salary amendments, and updated working arrangements.
- Support with the administration of the probationary review process, tracking due dates, reporting, ensuring timely documentation from managers and escalating as appropriate.
4. HR Helpdesk & Employee Support
- Act as a first point of contact for general employee HR queries via the central HR Helpdesk, providing timely and accurate responses.
- Escalate more complex matters to the appropriate HR Business Partner or specialist.
5. HR Advice
- Advise and upskill managers in relation to all HR processes to ensure they are completed in line with company policy, employment legislation, GDPR, and internal service deadlines.
- Taking ownership for specific projects; responsible for all actions, implementation and delivery as allocated.
- Support with absence management, case management, investigations, disciplinaries and grievances as needed.
Skills, Experience & Attributes
-
Essential
- Previous experience in an HR administrative or Advisor role, ideally in a high-volume or fast-paced environment.
- Strong administrative capability with excellent organisation, attention to detail, and the ability to prioritise competing demands.
- Good understanding of employment legislation.
- Proficient IT skills, particularly in Microsoft Office (Word, Excel, Outlook, Teams).
- Excellent communication and interpersonal skills, with a friendly and professional approach.
- Demonstrable ability to handle confidential information with discretion.
- Experience within the automotive industry preferred
Key Competencies
- Accuracy & Attention to Detail
- Organisation & Prioritisation
- Confidentiality & Integrity
- Communication & Relationship Building
- Proactivity & Initiative
- Customer-Focused Mindset
About John Clark Motor Group
The John Clark Motor Group is a name synonymous with outstanding customer service, we are Scotland’s 2nd largest independently family owned motor dealer. We proudly represent a number of inspirational brands, and have been trading for over 50 years, specializing in the sale of new and used vehicles from our 48 businesses across the East coast of Scotland.
We strongly believe in investing in our people and provide specialist training and development opportunities to help our employees progress their future and careers. In addition to dedicated in-house training, we offer the chance to work with exceptional brands and products, in a dynamic environment where we continue to work together as a family.
In return for your hard work and dedication, you have the opportunity to earn an excellent salary, plus lots of fantastic benefits.
- Preferential rates on vehicle parts purchases and servicing.
- Industry leading discounted Employee Car Scheme
- 30 Day Holiday
- Award winning In-house and manufacturer training
- Cycle to work scheme
- State of the arts dealership standards
- High earning potential through commission or bonus
- Some roles offer company car
- Life assurance
- Group contributory pension scheme
- Careers development opportunities
So… What happens next?
Like the sound of this position? Once applied, our Recruitment Team will review your CV. If suitable, a member of the team will contact you to advise your CV has now been sent to the hiring manager.
Extra attention will be given to applications that include a cover letter stating three qualities that you can bring to the role.
Please note we can only accept applications from candidates who are eligible to work in the UK without Sponsorship. Verification of your Right to Work in the UK should be included with your application.
